Besides everything else I have been doing over the past few days, I seem to have spent quite some time doing admin tasks on behalf of
Wargame Developments.
As is normal at this time of year, I am chasing up members who have booked places at
COW (the
Conference of Wargamers) but have yet to pay in full. I need to do this about four weeks before the date of the conference so that I can pay the cost of booking Knuston Hall for the weekend. On top of this I am having to try to cope with the new General Date Protection Regulations (GDPR) that comes into force tomorrow.
As the Treasurer and Membership Secretary (and now Data Manager and possibly the Data Protection Officer as well!), I hold the group's database in a computer file, and the situation would be very simple if we just published
THE NUGGET and did nothing else. The data would fall under the category of data that does not require specific consent for me to hold as it is merely a subscription list. However, because we run
COW and must share that data with a third party for Health and Safety reasons – in this case Knuston Hall –
and because any member of
Wargame Developments can book and attend, it was easier to ask for positive consent from every member of
Wargame Developments to hold and share that data in accordance with a written policy ... which I also had to write! (This involved reading the new Regulations which are – in my opinion – very badly drafted and seem to contradict themselves in places.)
The statements of positive consent have been coming in, and each one has to be recorded and stored so I can show that consent has been given by each individual member. The Data Protection Policy has been written and is about to be published online and in the next copy of
THE NUGGET ... and as far as I can see, everything is compliant with the new Regulations. This probably puts us ahead of many organisations, some of whom have had teams of people working on this for some time.
As far as I am concerned it has all been very time-consuming, and I can hardly wait to get back to something approaching normality ... such as finishing the final stages of publishing my next couple of books.